Effective Date: June 2026. This page explains, in a simple way, how we handle information connected to our website, livestreams, sermon media, and online ministry services.
1. About Our Online Ministry
Huntly Baptist Church provides online ministry resources through:
- Live-streamed church services
- Recorded sermons and services
- Embedded YouTube video playback
- Sermon archive pages
- Church information and contact forms
Our online services are intended to help people engage with worship, biblical teaching, and church life both locally and remotely.
2. YouTube and Video Services
Our livestreams and sermon recordings are hosted using YouTube Unlisted videos. This means the videos are not publicly searchable on YouTube and are primarily accessible through direct links on our website.
We use the YouTube API only for the purpose of uploading and managing church sermon content. The YouTube API is used only by authorised church administrators and approved media team members for managing sermon uploads and related church media content.
When an authorised administrator connects a Google or YouTube account for this purpose, the website may use the approved YouTube API access to upload sermon videos, set video details such as title, description, visibility, and thumbnail information, and confirm that uploads were completed. We do not use YouTube services to collect personal viewer identities or email addresses.
Google user data obtained through YouTube API access is used only to provide and maintain the church sermon upload function. We do not sell, transfer, or use Google user data for advertising, profiling, or unrelated purposes. Our use and transfer of information received from Google APIs will adhere to the Google API Services User Data Policy, including the Limited Use requirements.
3. Information We Collect
General Viewer Statistics
We may collect limited, non-personally identifying viewing information such as:
- Country, region, city, or town
- Number of viewers
- Watch duration
- General device or browser information
This information helps us understand how our online ministry is reaching people. Location information is approximate and may depend on the viewer's internet provider location or the viewer's own device location permissions.
For example, a person watching from Huntly may appear as Auckland if their internet provider is registered there. If the viewer chooses to allow location services, a more accurate town or city may be shown. Location sharing is controlled by the user's own device and browser permissions.
Contact Forms and Prayer Requests
Our website includes contact forms that may allow users to request prayer, ask questions, request assistance, or contact church leadership or administration. Information submitted through contact forms is only accessed by approved church administrators.
We do not sell, trade, rent, or distribute contact form information to third parties.
Website Cookies
This website uses cookies and embedded YouTube services to support video playback and help us understand general website traffic.
Some cookies are essential for secure administrator login and basic website operation.
Other cookies may be set by services such as YouTube and Google Analytics to help us improve the website and our online ministry. We do not use cookies to personally identify general visitors.
4. Data Security and Protection
Huntly Baptist Church takes reasonable technical and organisational measures to protect information accessed through our website and administration systems.
These measures include:
- HTTPS encryption for website communications.
- Secure administrator authentication and login controls.
- Restricted access to administration functions based on user permissions.
- Secure session management for authorised administrators.
- Secure storage of YouTube authentication tokens and related application credentials.
- Limiting access to authorised church administrators and approved media team members only.
- Ongoing maintenance and security updates where reasonably practical.
- Monitoring and protection of administration systems against unauthorised access.
YouTube OAuth access tokens and related authentication credentials are stored securely and are used only for authorised church media management functions. Access to these credentials is restricted to approved church administrators and authorised media team members. These credentials are not shared, sold, transferred, or used for advertising, profiling, or any purpose unrelated to the operation of the church sermon upload system.
Information collected through our website is used only for legitimate ministry, operational, and administrative purposes.
While no internet-based service can guarantee absolute security, we take reasonable steps to protect information from unauthorised access, disclosure, alteration, misuse, or loss.
5. Children's Privacy and Media Consent
We take the privacy and safety of children seriously. Children may occasionally appear in church livestreams or recordings during events such as church plays, special presentations, worship services, or community events.
- Written and signed parental or guardian consent is required before recording or broadcasting children.
- Parents or guardians may revoke consent at a later time.
- If consent is revoked, reasonable efforts will be made to remove or edit applicable content where practical.
6. Sensitive Situations and Recording Limitations
We recognise that some moments shared within church life are personal and sensitive. For this reason:
- Livestreams may be paused or stopped during sensitive discussions.
- Recording may be disabled when private testimonies or personal matters are shared.
- Church members may request that specific content involving them be removed.
We aim to treat every individual with dignity, wisdom, and pastoral care.
7. Copyright and Media Responsibility
Huntly Baptist Church maintains a strict policy regarding copyright compliance. We do not knowingly use copyrighted YouTube or media content without appropriate permission, licensing, or legal usage rights.
This helps protect content creators, worship artists, our church ministry, and our YouTube standing and compliance. If you believe copyrighted material has been used incorrectly, please contact us immediately.
8. Who Has Access to Information
Access to limited website and viewing data is restricted to approved church administrators, approved sound or media team members, and pastoral leadership where required for ministry discussions.
This information is used only for ministry, operational, and church planning purposes. We do not sell personal information. We do not collect public user accounts or viewer email addresses for sermon viewing.
9. How Long Content Is Stored
Recorded livestreams and sermon videos may remain available online indefinitely unless removal is requested, consent is withdrawn, or church leadership determines removal is appropriate. Requests for removal will be considered respectfully and pastorally.
10. Third-Party Services
Our website may make use of trusted third-party services including YouTube, Google Analytics, and website hosting providers. These services may operate under their own privacy policies.
YouTube services are governed by YouTube's Terms of Service. Google services are governed by the Google Privacy Policy.
Our use of information received from Google APIs adheres to the Google API Services User Data Policy, including the Limited Use requirements.
11. Your Rights
You may request removal of personally identifiable content, clarification regarding stored information, assistance regarding privacy concerns, or revocation of previously granted consent.
You may also revoke Google account access previously granted to this application at any time through your Google Account permissions page.
We will make reasonable efforts to respond respectfully and promptly.
12. Contact Information
If you have privacy concerns, copyright concerns, technical questions, or requests regarding recorded content, please contact Huntly Baptist Church through:
- The contact form on our website
- Email: huntlybaptist@gmail.com
- Technical enquiries: huntlybaptistchurch.tech@gmail.com
- Developer contact: daniel@frankenstein.nz
Website: https://huntlybaptist.com
13. Policy Updates
This Privacy Policy may be updated occasionally as our online ministry and technical systems evolve. Updated versions will be published on our website.